Privacy Policy

1. Introduction

ArchiveGuardians ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our services. Please read this Privacy Policy carefully. By accessing or using our services, you acknowledge that you have read, understood, and agree to be bound by all the terms of this Privacy Policy.

If you do not agree with the terms of this Privacy Policy, please do not access the website or use our services.

We reserve the right to make changes to this Privacy Policy at any time and for any reason. We will alert you about any changes by updating the "Last Updated" date of this Privacy Policy. You are encouraged to periodically review this Privacy Policy to stay informed of updates. You will be deemed to have been made aware of, will be subject to, and will be deemed to have accepted the changes in any revised Privacy Policy by your continued use of our services after the date such revised Privacy Policy is posted.

2. Data Controller

For the purposes of applicable data protection laws, ArchiveGuardians is the data controller of your personal information. Our contact details are:

ArchiveGuardians
Mūrmuižas iela 14C
Valmiera, LV-4201
Latvia
Email: privacy@eastbaltanalytics.com
Phone: +37164221032

3. Information We Collect

We may collect information about you in various ways. The information we collect may include:

3.1. Personal Data

Personally identifiable information, such as your name, email address, telephone number, company name, and job title, that you voluntarily provide to us when you:

• Register to use our services
• Request information about our services
• Subscribe to our newsletter
• Contact our customer support
• Submit a job application
• Complete surveys or provide feedback

3.2. Technical Data

When you visit our website, our servers may automatically log the standard data provided by your web browser. This data may include your device's IP address, browser type and version, the pages you visit, the time and date of your visit, the time spent on each page, and other details about your visit.

Additionally, if you permit our website to access location services on your device, we may collect location data.

3.3. Cookies and Tracking Technologies

We may use cookies and similar tracking technologies to collect information about your browsing activities. For more information about our use of cookies and your choices regarding cookies, please see our Cookie Policy.

4. How We Use Your Information

We may use the information we collect about you for various purposes, including to:

• Provide, maintain, and improve our services
• Process and complete transactions
• Send administrative information, such as confirmations, technical notices, updates, and security alerts
• Respond to your comments, questions, and requests
• Communicate with you about products, services, offers, and events
• Monitor and analyze trends, usage, and activities in connection with our services
• Detect, prevent, and address technical issues
• Protect against harmful or illegal activity

4.1. Legal Basis for Processing

We will only process your personal data where we have a legal basis to do so. The legal basis will depend on the purposes for which we have collected and use your personal data. In almost all cases the legal basis will be one of the following:

• Consent: You have given us explicit consent to process your personal data for a specific purpose.
• Contract: The processing is necessary for a contract we have with you, or because you have asked us to take specific steps before entering into a contract.
• Legal Obligation: The processing is necessary for us to comply with the law.
• Legitimate Interests: The processing is necessary for our legitimate interests or the legitimate interests of a third party, provided those interests are not outweighed by your rights and interests.

5. Information Sharing and Disclosure

We may share your information in the following situations:

5.1. Service Providers

We may share your information with third-party vendors, service providers, contractors, or agents who perform services for us or on our behalf and require access to such information to do that work.

5.2. Business Transfers

We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.

5.3. Legal Requirements

We may disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process, such as in response to a court order or a subpoena.

5.4. Vital Interests and Legal Rights

We may disclose your information where we believe it is necessary to investigate, prevent, or take action regarding potential violations of our policies, suspected fraud, situations involving potential threats to the safety of any person and illegal activities, or as evidence in litigation in which we are involved.

5.5. With Your Consent

We may share your personal information for any other purpose with your consent.

6. International Data Transfers

We are based in Latvia and process data within the European Economic Area (EEA). However, some of our service providers may be based outside of the EEA, so their processing of your personal data will involve a transfer of data outside the EEA.

Whenever we transfer your personal data out of the EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:

• We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission.
• Where we use certain service providers, we may use specific contracts approved by the European Commission which give personal data the same protection it has in Europe.
• Where we use providers based in the US, we may transfer data to them if they are part of the EU-US Privacy Shield, which requires them to provide similar protection to personal data shared between Europe and the US.

7. Data Security

We have implemented appropriate technical and organizational measures to protect the confidentiality, integrity, and availability of your personal information. These measures include, but are not limited to:

• Encryption of sensitive data both in transit and at rest
• Regular security assessments and penetration testing
• Access controls and authentication requirements
• Regular security awareness training for our staff
• Physical security measures at our facilities

However, no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security.

8. Data Retention

We will retain your personal information only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your information to the extent necessary to comply with our legal obligations, resolve disputes, and enforce our policies.

When determining the relevant retention periods, we will take into account factors including:

• Our contractual obligations and rights in relation to the information involved
• Legal obligation(s) under applicable law to retain data for a certain period
• Our legitimate interest where we have carried out a balancing test
• Statute of limitations under applicable law
• Potential disputes
• Guidelines issued by relevant data protection authorities

9. Your Data Protection Rights

Depending on your location and subject to certain limitations under applicable law, you may have the following rights with respect to your personal data:

• The right to access – You have the right to request copies of your personal data.
• The right to rectification – You have the right to request that we correct any information you believe is inaccurate. You also have the right to request that we complete information you believe is incomplete.
• The right to erasure – You have the right to request that we erase your personal data, under certain conditions.
• The right to restrict processing – You have the right to request that we restrict the processing of your personal data, under certain conditions.
• The right to object to processing – You have the right to object to our processing of your personal data, under certain conditions.
• The right to data portability – You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.
• The right to withdraw consent – If we rely on your consent to process your personal data, you have the right to withdraw that consent at any time.

To exercise any of these rights, please contact us using the contact details provided in this Privacy Policy. We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it.

We try to respond to all legitimate requests within one month. Occasionally it may take us longer if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

10. Automated Decision-Making and Profiling

We do not use automated decision-making processes that would produce legal effects concerning you or similarly significantly affect you. If we implement such processes in the future, we will provide you with the appropriate information and ensure that you have meaningful human intervention, express your point of view, and obtain an explanation of the decision and challenge it.

11. Children's Privacy

Our services are not intended for individuals under the age of 16. We do not knowingly collect or solicit personal information from anyone under the age of 16. If you are under 16, please do not attempt to register for our services or send any personal information about yourself to us. If we learn that we have collected personal information from a child under age 16, we will delete that information as quickly as possible. If you believe that a child under 16 may have provided us personal information, please contact us.

12. Links to Other Websites

Our website may contain links to other websites that are not operated by us. If you click on a third-party link, you will be directed to that third party's site. We strongly advise you to review the Privacy Policy of every site you visit.

We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

13. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date at the top of this Privacy Policy.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.